Print Ready Files

  • PDF files with 3mm bleed and crop marks are the preferred file format.
  • To find out how to save a Microsoft Word file to pdf please view these instructions.
  • Files not supplied as a print ready pdf may incur a $10 fee.
  • Please supply books as a single page pdf (no spreads).

PDF file specifications

  • Please ensure your PDF file includes 3mm bleed and trim/crop marks.
  • CMYK Process or Spot only. Do not use more colours than quote/specified. Delete all unused swatches.
  • Do not supply RGB artworks as RGB profiles may print with unexpected results.
  • Multi-page documents must be supplied 1-up (preferred) or in printer spreads. Do not supply in readers spreads.
  • Image resolution should be 300 dpi (or higher) for print. Images saved from the web at 72dpi and should not be used as they are unsuitable for print.

Adobe file specifications

We support Adobe native files from Mac or PC.

  • Adobe InDesign (packaged folder and IDML file)
  • Adobe Illustrator (fonts must be embedded, supplied or converted to outlines)
  • Adobe Photoshop

Adobe InDesign file specifications

  • File must be packaged with all links and fonts.
  • Packaged InDesign files must be supplied with an IDML file.
  • To save an IDML file: Indesign > File > Export > Format: IDML > Save.

Adobe Illustrator file specifications

  • Files should be saved as EPS, PDF or AI files with fonts embedded.
  • All links and fonts must be embedded or supplied.
  • Files such as logo designs that are not to be edited should also be converted to outlines as a safety measure.
  • Text that may require editing should not be converted to outlines.

Adobe Photoshop file specifications

  • Include editable layers in file.
  • At least 5mm safety area is required unless you have included 3mm bleed.
  • 300dpi or higher.


All Microsoft Word, Excel, Powerpoint or Publisher files should exported to pdf for printing. We support Microsoft files. Native files are accepted but must be carefully proofed and approved prior to printing. To skip a further proofing/approval step and speed up the printing process please export your Microsoft files as a PDF file.

Other File Types

  • EPS and AI files are accepted. Please refer to notes in Adobe Illustrator above.
  • JPG, GIF and PNG are not suitable for print but if nothing else is available we may be able to work with your file.

Please contact us to check your files.

We do not accept native Freehand, Quark or CoralDraw, Inkscape or Gimp files. Please export these to PDF or EPS prior to sending.

Specialty Print Process

At PDQ Print we appreciate that every job is different. As a general rule, specialty print such as dielines, spot UV, embossing and foil should be set up in a separate spot colour that is not already being used in print and set to overprint.

If unsure contact our pre-press department for information on how to supply artwork for:

  • Dielines
  • Spot UV
  • Round corners
  • Foil stamping
  • Embossing/debossing
  • Clear ink varnish (digital)
  • Spot varnish

Sending files

Storage devices

We accept files on CD, DVD and USB flash drives. We accept hard drives and digital cameras but please bring your cable with you.


Files up to 10MB can be safely emailed.


For files larger than 10MB please a cloud-based file transfer service like Dropbox or Hightail (formerly YouSendIt). Basic accounts for both are free of charge. Dropbox is free to send up to 2GB and Hightail is free to send up to 250MB.


If you have pre-press or design questions or are unsure about any file or please contact us prior to order.

PDQ Print Art Department
Phone 09 306 1144

PDQ Digital
P 09 309 5400